Position Summary: The Document Imaging Specialist will be responsible for accurately scanning a high volume of paper documents to convert into digital images. This also includes organizing and archiving documents, assessing scanning quality, making sure documents are legible, cataloging files, and helping to retrieve documents.
-Prep documents: remove physical breaks, staples, clips, and bindings.
-Use the Image Scanner(s) to scan original documents; Photocopies documents, using photocopier when required.
-Check scanning specifications for accuracy and quality requirements.
-Responsible for logging document during scanning for future retrieval.
-Enters information into computer via MS Word, MS Excel or other departmental systems, to prepare documents or reports.
-Review all output images for proper sizing, resolution and overall quality.
-Box records for distribution (to be properly destroyed).
-Assist other team members with document preparation.
-Follows organization and department procedures to complete tasks in a timely manner.
-May perform other duties as assigned.
-Minimum of two (2) years’ experience in office setting with experience in document imaging, EMR, project management, or HRIS software.
-High School Diploma or equivalent.
-Associates/Bachelors Degree preferred.
-Knowledge of HR industry regulations and privacy laws.
-Attention to detail & discretion.
-Must be able to evaluate documents provided in a variety of formats and determine their category.
-Teamwork and good communication skills.
Physical Requirements: Light-Medium Physical Agility Test (PAT) Rating
While performing the duties of this job, the employee is frequently (activity or condition exists from 1/3 to 2/3 of the time) required to stand, sit, and walk; frequently to use hands, fingers; and frequently to talk or hear. The employee must exert 15 to 20 pounds of force occasionally (activity or condition exists up to 1/3 of the time), and/or 5 to 10 pounds of force frequently, and/or greater than negligible up to 5 pounds of force constantly to move objects.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.